Following unanimous passage by Council, sponsorships are now available for community Members, Teams, and Events. To be considered, applicants must submit a form and include receipts/documentation of their expenses.
This policy has been created to provide both individual and team financial support to eligible community and sporting activities that promote health, wellness, and/or cultural preservation of the Tsartlip community. It also establishes guidelines and procedures that ensure that sponsorship funds are allocated fairly, transparently, effectively, and responsibly.
Individual Sponsorships: Members may apply for reimbursement of up to $1,000 per calendar year. The application window resets January 1st annually.
Team Sponsorships: Sports and Recreation Teams that are made up of a majority of Members may qualify for a one-time reimbursement of up to $1,500.
Community Event Sponsorships: Community Events may qualify for a one-time reimbursement of up to $3,500 to offset the cost of the event. Funding will be granted for events on a case-by-case basis, if approved by the Committee.
APPLICATION PROCEDURE
Step 1: Application
- Applicants must submit their application in the form attached to this policy, including the enclosed Privacy Waiver.
- The application must be completed in full. Incomplete applications may not be assessed.
- The application may be submitted in person or via email to the Community Services Administrative Assistant csadmin@tsartlip.com
Step 2: Assessment
- The Community Services Department will review all applications submitted under this Policy.
- In considering applications under this Policy, the Community Services Director will consider the following criteria:
- eligibility for the requested sponsorship;
- The anticipated benefits to the Tsartlip community, the team, and/or individual Members; and
- Availability of funding.
- The Community Services Department may return any incomplete applications for correction, or request further information of any applicants as it deems reasonably necessary.
Step 3: Approval and Funding
- If the Community Services Department decides an application meets the criteria, the Community Services team will submit the application to the Community Services Director for a decision on whether to approve the application.
- If the Community Services Department decides that an application does not meet the criteria under this Policy, the application will not be forwarded to the Community Services Director for further consideration.
- The Community Services team will inform all applicants as to the result of their applications.
- For Individual Sponsorships, applicants must provide proof that Eligible Costs were incurred, including receipts, invoices, proof of payment, proof of registration, or other documentation acceptable to Tsartlip. Where appropriate, Tsartlip may make payment directly to an organization or service provider in order to ensure that funding is used for its intended purpose.
